Frequently Asked Questions

Will Seminar Day be impacted by the Eaton Fire?

The schedule for Seminar Day in May has not been impacted. The fires burning in Greater Los Angeles area have had significant impact on the Caltech community and surrounding areas, but the Institute has resumed operations. We will continue to monitor the situation and update alumni as needed. Please visit https://fire.caltech.edu/ for the latest updates and information.

Where can I find the schedule of events?

The most updated session details for all Seminar Day activities can be found on the Schedule page.

Where can I find the list of featured speakers?

View all of the amazing faculty and student speakers on the Speakers page.

How do I register to join?

Click here to view the Registration page with information on in-person and virtual registration options.

I need to cancel my in-person registration; can I get a refund?

Yes. Refunds are possible through the May 5, 2025 registration deadline. Please email info@alumni.caltech.edu for assistance processing your refund.

What are the event participant guidelines for this event?  

Click here to view the Caltech Alumni Relations and Caltech Alumni Association Event Conduct Policy.

Where can I find helpful Caltech visitor information?

Click here for resources to help plan your visit and find directions, maps, and links to local accommodations with Caltech-friendly rates.

‍Where should I park?

• Parking is available in the Wilson Parking Structures (341 S. Wilson Avenue), near the intersection of Del Mar Boulevard and Wilson Avenue. Overflow parking will be available in the California Parking Structure (1248 California Boulevard) and Holliston Parking Structure (370 S. Holliston Avenue), near the intersection of Del Mar Boulevard and Holliston Avenue.
• All parking lots are open and free to all guests on weekends. No permit is required, and you may park in any unreserved (unmarked) parking stalls.
• Click here for additional campus information, directions and campus maps.

Where can I find accessible parking?

• Only the California Structure (1248 East California Boulevard) has an elevator, and the Wilson Structures do not. Limited accessibility parking spots are available. Guests with accessibility placards may park in any available marked handicap stall on campus or consider street parking with your placard visible for extended parking.
• A campus accessibility map can be found here.
• Courtesy shuttles will be available throughout the weekend for guests who require special assistance.

Where do I check in?

Pick up your Seminar Day credentials at the check-in booths on Beckman Mall in front of Beckman Auditorium. Registration will be organized by guest last name.

Will breakfast and lunch be provided?

Your registration includes a continental breakfast and a picnic lunch.

How do I ask the presenters questions during the session?

Both in-person and virtual guests will use the Slido application to ask questions or vote for another guest’s question during Seminar Day. No downloads or apps required, you can simply use your phone to scan the unique QR code or enter passcode shown during each session.

What can I visit during the Campus Showcase and lunch break?

• Visit the Schedule and Lab Tour tab to see lab tour information. Advanced registration on a first come, first served basis, is required for lab tours and labs may have guest count limits and require specific attire to enter. Your Seminar Day name tag is required for entry to all buildings.

Where can I find out more about campus accessibility?

Click here for an accessibility map of the campus.

I am no longer able to attend in-person at Caltech, can I switch to virtual participation?

Yes, you can register to join virtually. Virtual registration is available on the Registration page and will remain open throughout Seminar Day on May 17.

Campus Safety Information

• For safety, all alumni and guests must wear their Seminar Day event badge at all times. Guests must show their name badge to enter all scheduled events and permitted buildings. Guests are not permitted to enter Caltech facilities, Houses, offices, or buildings without permission, or an official Seminar Day event scheduled there.
• For emergencies, call Caltech Security at (626) 395-5000.
• For general security questions and non-emergencies, call (626) 395-4701.
• In case of an emergency, please listen to instructions from staff and emergency response personnel. All updates will be posted to the Caltech Emergency website.

What is the virtual events platform for Seminar Day?

All sessions will livestream via Zoom. Login details will be sent to all registered virtual participants a few days prior to the event.

Can I use my phone to join Seminar Day?

Although viewing on a computer is recommended for the best experience, you may use whatever device is compatible with your Zoom application, including your mobile device, tablet, or computer.

Will closed captioning be available?

Yes, Zoom provides automated closed captioning for live sessions. During the webinar, click on the Closed Caption (CC) button along the bottom of your Zoom window for options. Click here for detailed Zoom support for viewing captions in a webinar.

If I am joining virtually, can I ask questions during the session?

Both in-person and virtual guests will use the Slido application to ask questions or vote for another guest’s question during Seminar Day. No downloads or apps required, you can simply use your phone to scan the unique QR code or enter passcode shown during each session.

Can I switch to in-person attendance?

You may switch from virtual to the $65 in-person registration until the May 5 deadline. No changes can be made after the in-person registration deadline.

I am having difficulty logging in or accessing the platform on event day. What should I do?

Check that you have the correct Zoom link and webinar passcode, provided in your final Seminar Day details email from Caltech Alumni Relations. For the best experience, ensure your Zoom application has the most updated version prior to event day.

General Zoom Support and Troubleshooting Tips:

• • Check if your internet connection is stable.
  • Review your app version and then upgrade as necessary.
  • Uninstall the app, then download and reinstall it.
  • Clear Zoom cache and cookies from the settings.
  • Restart your device or browser.

I am having difficulty hearing the presentation. What should I do?

If you are experiencing audio problems on your desktop or mobile app, these steps may help you troubleshoot Zoom audio issues:

• • Check your device to ensure microphone, speakers, or headphones are plugged in and not muted.
  • Check headphone connectivity, especially for Bluetooth devices.
  • Test your audio.
  • Check audio settings and make sure that correct audio output is selected, and adjust the sound or volume settings.

Will recordings of each session be available for viewing post-event?

Yes, each session will be recorded and made available exclusively to all registered Seminar Day guests. Links to the recordings will be shared via email after the event.