Ballots & Electronic Voting
Note the deadline to receive the E-ballot for the 2025 board election is Thursday, August 15th, at 12:00 pm (PT)
1. Can members vote via an electronic method?
Electronic transmission voting for CAA members is allowed and encouraged. However, there are requirements that must be followed for an individual to request electronic voting. See information concerning these requirements.
Source: Section 10.42 of Advising California Nonprofit Corporations entitled “Electronic Transmission by or to the Corporation,” published by Continuing Education of the Bar, 2021.
2. Can I change my preference to vote by electronic transmission?
Individual CAA members must make this request via signed document and include the email address that will be used for ballot notification. CAA may not make a blanket decision to allow members to vote electronically either through an administrative action or by popular vote of members.
To change your voting preference to electronic, you may download, complete, and return the Consent to Use of Electronic Transmissions form by email to info@alumni.caltech.edu or by mail to Caltech Alumni Association, MC 1-97, 1200 E California Blvd, Pasadena, CA, 91125.
3. How much does it cost to prepare and mail physical meeting announcements and ballots?
Based on recent figures, ballots cost from $1 to $1.50 each to print and mail. When possible, CAA inserts ballots into other publications already scheduled to mail to lower organizational mailing costs. Since each meeting announcement and ballot can cost more than $25,000, CAA works directly with legal counsel to limit the number of mailings required to conduct regular administrative business.
4. Can Annual Meeting announcements and ballots be distributed electronically?
Annual Meeting announcements may be sent via email. Ballots may be distributed electronically only if individual members express this preference via the Consent to Use of Electronic Transmissions form.